Hosting
Want to Host a Run?
It's easy and fun. Here are some simple steps to follow and a few resources to help.
Choose a date
☐ Open one of Dan’s Emails
☐ Click the RunWEST "Run Tracker" link
☐ Hit the “Pick a Week” tab at the bottom
☐ Choose an open date and add your name
Pick a starting point
☐ Parking for up to 30 vehicles
☐ Ideally includes bathroom access
☐ Bonus for coffee shops or restaurants nearby for post-run social time
☐ Get permissions if private property, business owners, neighborhood associations or other bodies might be affected
Build a route
☐ The tool we commonly use is RunGo: https://routes.rungoapp.com/routes
☐ Good routes generally consist of three loops of 2-4 miles
☐ Each loop returns to the starting point
☐ 10-12 miles total
☐ Minimize busy road crossings, maximize safe running
☐ It’s a good idea to physically check the route for changes: construction/weather damage/trail condition
☐ Save as “Public” so that others will be able to see it
☐ Send route link to Dan at least a week out for his review
Draft the email
Dan will send the email, but it helps if you write it out for him to review and forward; include as needed:
☐ Parking/bathroom/starting point information and address
☐ Short description of the loops and distances
☐ Link to the run route
☐ Any suggestions for post-run socializing
☐ A “quote of the week” if you want to suggest one
Make the cue sheets
☐ Type out key turns and distances for each loop
☐ Use this template if you like
☐ Print out about 30 to distribute on run day
Host the run
☐ Welcome runners new and old
☐ Hand out the cue sheets
☐ Give a quick update on any key route changes or other info
☐ Have a great run
☐ Thanks for hosting!